Once your GeM Portal registration is done and your profile shows 100% verified, the real work starts — getting orders.
On GeM, sellers don’t just sit and wait. You have to actively participate in bids and Reverse Auctions (RA).
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In 2026, competition is tougher because of features like Push Button Procurement, so understanding the process properly is very important. Below is a simple, real-world guide to help you win your first government order.
1. Three Ways Government Buys on GeM (Very Important to Understand)
Before jumping into bids, first understand how buyers actually purchase on GeM:
Direct Purchase (Below ₹25,000)
If your product is already L1 (lowest price) in the category, the buyer can directly place order without any bidding or tender.
L1 Comparison Purchase (₹25,000 to ₹5 Lakh)
Buyer compares minimum 3 sellers or brands and must select the one offering the lowest price (L1).
Bid / Reverse Auction (Above ₹5 Lakh)
For high-value purchases, bidding or RA is compulsory. You have to submit technical + financial bids.
2. How to Find the Right Bids (Don’t Depend Only on Email)
Many sellers lose opportunities just because they don’t check bids regularly.
Do this daily:
Login to your GeM Seller Dashboard
Click on the “Bids” tab → Select “List of Bids”
Use Search by Product/Service filter
If you are price-competitive, also check Reverse Auctions (RA)
👉 Tip: RA is risky but useful if you can really offer lowest price.
3. How to Participate in a Bid (Step-by-Step)
Step 1: Check Technical Specifications Carefully
Click on the Bid Number and download the bid document (PDF).
Read technical specs line by line.
If your product does not match even 1 point, your bid will be rejected. No negotiation later.
Step 2: Submit Technical Bid
Upload documents asked by buyer. Usually includes:
OEM Authorization (for resellers)
Past Experience proof (old invoices / work completion certificates)
ATC (Additional Terms & Conditions) – signed and stamped
👉 Many rejections happen due to missing or wrong documents, so double check.
Step 3: Submit Financial Bid
Enter your final unit price, including:
GST
Packing
Transportation
Any other charges
Pro Tip (2026):
Always check Price Trend option on GeM. It shows previous prices for similar products and helps you quote realistically.
Step 4: EMD (If Required)
Some big tenders ask for Earnest Money Deposit (EMD).
You can pay online or submit e-Bank Guarantee.
If you are an MSME with valid Udyam registration, EMD is often not required.
4. What Happens After You Apply for a Bid?
Technical Evaluation
Buyer checks documents and specs.
If cleared, you move to next stage.
Financial Opening
Prices of all technically qualified sellers are opened.
L1 Selection
Lowest price seller becomes L1.
Order Generation
Buyer issues Sanction Order.
You must accept it within given time or it may go to L2.
5. Practical Tips to Win More GeM Orders in 2026
Update Prices Regularly
Raw material and transport costs change. Old prices can cause losses.
Target Boutique Bids
These are small, local government bids with less competition. Best for new sellers.
Reply to Clarifications Fast
If buyer raises any query, reply within 24–48 hours.
Late reply = automatic rejection.